Physical meeting

On 23 and 24 November 2023

Marriott Hotel The Hague



Presentation physical meeting 23 and 24 november 2023

Presentation C-BRTA (South Africa)

Presentation C-BRTA



Denmark:                   4 persons    Netherlands:              5 persons
France:                       1 person     Norway:                     2 persons
Switserland:               1 person      Malta:                        2 persons
Ireland:                       2 persons    Slovakia:                    2 persons
Italy:                           2 persons    Slovenia:                    1 person
Lithuania:                   2 persons    Sweden:                     2 persons
Luxembourg:             2 persons    United Kingdom:       3 persons
Finland:                     1 person      Latvia:                         2 persons      Bulgaria:                    2 persons    Portugal:                    3 persons South Africa:             10 persons





The focus of this meeting is cooperation between member states elaborated in Regulation (EC) No 1071/2009 of the European Parliament and of the council stated that a better organised administrative cooperation between Member States would improve the effectiveness of the monitoring of undertakings operating in several Member States.

Using several case studies, the conditions’ reliability and real establishment will be extensive discussed.  

THURSDAY 23 November 2023

09:00 - 09:30                      Reception and registration
09:30 - 10:15                      Opening and introduction
10:15 - 11:00                      ReLiability

We will present a case study regarding the reliability of the transport manager. Such exchange of information happens or should happen between all Member States.

Main questions:

  • How does your country check the reliability?
  • How do you check the reliability of foreign transport managers?
  • How can we cooperate with regard to the reliability?


11:00 - 11:15                      Coffee break

11:15 – 12:00                     European register of road transport undertakings (ERRU)

We will present a case study about the functioning of ERRU. A conviction or penalty incurred by a transport manager or a road transport undertaking in one or more Member States for the most serious infringements of Community rules should result in the loss of good repute. Better organised administrative cooperation between Member States would improve the effectiveness of the monitoring of undertakings operating in several Member States. Electronic registers of undertakings interconnected throughout the Community would facilitate such cooperation.
Main questions:

  • How are your experiences with this data exchange?
  • Do you use this system to monitor foreign transport managers?
  • What are the consequences of the introduction of ERRU 3.0?                                    


12:00 - 14:00                     LUNCH 

14:00 - 15:45                   Transport manager (4 x 50 rule)

According to (EC) No. 1071/2009 Article 4.2 under c Member States may decide to lower the number of undertakings and/or the size of the total fleet of vehicles which the transport manager may manage. If a Member State decided to lower the number of undertakings and the size of the total fleet of vehicles, what happens when the transport manager is also bringing in his competence outside that Member State.
Slovenia for example decided that a transport manager can only manage a max of 2 undertakings with a total of 25 vehicles.

Main questions:

  • When the transport manager also wants to bring in his professional competence in the Netherlands, whereby the way the 4 x 50 rule applies, what happens then?
  • Did you lower the number of undertakings and/or the size of the total fleet?
  • How do you check the number of undertakings and/or fleet ?  


                                       Real establishment

In order to combat the phenomenon of so-called ‘letterbox companies’ and to guarantee fair competition and a level playing field in the internal market, it is necessary to ensure that road transport operators established in a Member State have a real and continuous presence in that Member State and conduct their transport business from there.
Main questions:

  • How does your country check the real establishment?
  • Did you implement article 5.2 and if so, how you check these requirements?


                                    Light vehicles and register of owned and hired vehicles.

The number of undertakings carrying out transport operations with vehicles under 3.5 tonnes of permissible maximum mass has increased in recent years. With the lowering of the limit from 3.5 tonnes to 2.5 tonnes, the requirements for access to the profession have become mandatory. In the Netherlands too, we are seeing an increase in the number of self-employed couriers performing courier work with vehicles without having a licence.

Main questions:

  • Are other countries running into the same problems as the Netherlands?
  • Are there other challenges regarding companies using vehicles under 2.5 tonnes?
  • What is the impact of the reduction to 2.5 tonnes in your country?
  • What measures have other countries taken to ensure spontaneous compliance with licensing requirements?
  • Are you considering the possibility of lowering the licence requirements to 0 tons?
  • How are the light vehicles registered and what is the status of the registration?
  • Do you register hired vehicles hired in another Member State?


15:45 - 16:00                      Coffee break

16:00 - 16:45                      Road permits

In the framework of administrative cooperation, an online meeting was also organised with some EU Member States regarding the exchange of road permits with third countries. Besides geo-political developments, it also appears that we all are struggling with the lack of reliable road transport information from third countries.

Main questions:

  • Do you have the same problems?
  • How do you handle such requests from third countries?
  • How do you gather information?


16:45 - 17:00                    Closure of the meeting

19:00 - 21:30                    DINNER (Offered by NIWO)


FRIDAY  24 November 2023


09:00 - 09:30                      Reception

09:30 - 10:45                      Digitalisation

Seeking for reliable road transport information from third countries NIWO is exploring the possible solution whether we can digitise the entire road permit system. There are a lot of advantages to digitising road permits. Probably one of the most important, besides more sustainable, is better understanding of the use of road permits. Cooperation on this area is therefore essential. Following the developments in digitalisation of the ECMT we can use this knowledge for digitalisation of the road permit system with the aim to finally digitalise the Community license.

  • ECMT license
  • Road permits
  • Community license        


10:45 - 11:00                      Coffee break

11:00 - 11:45                     Continuation collaboration / online meetings

In recent years, there have been periodic online meetings on how countries have implemented European laws and regulations within their national laws and regulations. These online meetings have focused in particular on the implementation of the Mobility Package.

The question is how to further strengthen this international cooperation. Of course, there are already various bodies where countries get together to exchange views on transport-related issues, such as the Norduk consultation. What is special about the online consultations we have had in recent years is that the experiences are shared Europe-wide, but also involve countries outside the European Union, such as the United Kingdom and South Africa. Precisely because of geopolitical developments, you can also see shifts in transport that are no longer just limited to the European Union.

Main question:

  • Are we on the right track?
  • How do countries view this form of cooperation?
  • Can improvements be made?
  • We are very curious how other countries view this?

11:45 - 12:00                     Closing words

12:00 - 14:00                      LUNCH 


Physical meeting


The Hague Marriott:


The Physical meeting will take place at The Hague Marriott Hotel on 23 and 24 November 2023. This hotel can be found in the international zone of The Hague, between the beach at Scheveningen and the city centre, and has beautiful rooms and luxury suites. Free wi-fi is available throughout the hotel and guests in rooms on higher floors have spectacular views of The Hague. The hotel is situated close to various international organisations, such as the OPCW, the International Criminal Tribunal for the former Yugoslavia (ICTY), the International Court of Justice, the Peace Palace, Eurojust and Europol. The Hague Marriott Hotel is the ideal place to exchange ideas about European issues in relation to road transport. The NIWO is pleased to say that it has been able to reserve rooms in this hotel for delegates for a very competitive price.