Dear colleagues
The date of the physical meeting is getting closer. We are therefore busy preparing for the meeting. The focus will be on our cooperation and knowledge exchange. We suggest discussing various topics using case studies. You are expected to prepare for the topics and questions which will be listed in the programme. We want to make it a lively meeting with lots of interaction among the participants.
If you have not yet registered, you can still do so at internationalaffairs@niwo.nl. You can use the same email address if you have any further questions.
Following the invitation herewith information on the accommodation and booking link.
Accommodation (same location as last year)
Park Centraal Den Haag
Molenstraat 53, The Hague, Netherlands 2513 BJ
(You can also find all information at International NIWO)
Possible visit to the Port of Rotterdam
We are considering planning a Friday afternoon programme that includes a visit to the Port of Rotterdam.
To find out whether there is sufficient interest, we would like to ask you whether you would appreciate this and whether you would be able to attend.
Please let us know by the end of next week at the latest.
Provisional Programme
The coming event is the follow-up of the meeting held in 2024. The focus of the meeting is still the cooperation between member states elaborated in Regulation (EC) No 1071/2009 of the European Parliament. Also the council stated that a better organised administrative cooperation between Member States would improve the effectiveness of the monitoring of undertakings operating in several Member States.
Based on several case studies, the different topics are discussed in detail.
THURSDAY 20 November 2025
09:00 - 09:30 Reception and registration
09:30 - 09:50 Opening and introduction
09:50 - 10:30 Light commercial Vehicles and G2V2 digital tachograph
The next tachograph deadline of 1 July 2026 concerns road freight vehicles weighing between 2.5 and 3.5 tonnes engaged in international EU services. Light commercial Vehicles will also have to respect both EU driving and rest time rulesand Lex specialis on the posting of drivers, which is a novelty for this segment.
10:30 - 11:00 Weight and dimensions
The rules for the maximum weights and dimensions of heavy duty vehicles (HDVs) are laid down in the EU Transport Directive 96/53/EC. July last year, the European Commission has announced a major revision of the directive. The revision aims to tackle three problems:
- low uptake of zero-emission HDVs,
- fragmentation of the market for longer and heavier vehicles and
- ineffective and inconsistent enforcement.
- State of play.
11:00 - 11:30 Coffee break
11:30 - 12:00 Zero emission vehicles
- Use and development in practice.
12:00 - 14:00 LUNCH
14:15 - 15:00 ERRU
With the introduction of ERRU 3.0 and the implementation of Smart Tacho 2.0 from 1 January 2025, it is expected that the number of reports of infringements through the ERRU system will increase and the probability of revocation of licences or loss of good conduct of the transport manager will increase. We are curious whether other countries also have this expectation.
- Wat is the status of the use of ERRU in your country?
- Smart tacho 2.0 implementation.
15:00 – 15:30 Military Mobility
In times of crisis, the sector ensures the transport of military equipment and the supply of residents and essential services.
- What are the obstacles you encounter?
15:30 - 16:15 Coffee break
16:15 - 17:00 Certificate of professional competence
- Reviewing the questions and requirements for the examination in the Netherlands.
17:00 - 17:30 IMI system and posting of drivers
- Remuneration Calculator for posted workers.
17:30 - 17:35 Closure of the meeting
19:00 - 21:30 DINNER (Offered by NIWO)
FRIDAY 21 November 2025
09:00 - 09:30 Reception
09:30 - 10:00 Digitalisation and the eFTI regulation
The eFTI Regulation (electronic Freight Transport Information) will enter into force in 2027 and obliges competent authorities to accept information provided in electronic format.
- Is eFti holding back the development of digitisation before 2027?
10:00 – 10:45 Real Establishment
Nowadays, we see that smaller transport companies in particular have set up so-called virtual office spaces.
- How do you deal with this in your country?
10:45 - 11:15 Coffee break
11:15 – 12:00 Transport of goods on own account
The thin line between the activity of any undertaking transporting goods for hire or reward by means either of motor vehicles or combinations of vehicles and for ‘own account’ operations.
12:00 – 12:30 Administrative cooperation between member states
At last year's meeting, we noted the importance of cooperation between member states. Over the past year, we have seen that we are improving our ability to find each other on different topics.
- How can we improve that even more and how do we manage to get even more member states to join?
12:30 - 14:00 LUNCH
14:00 – 18:00 Visit to the port of Rotterdam (depending on participation)
18:00 Departures of participants